If you use your personal cell-phone for official business, the content of your phone may be subject to release under FOIA. Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. THIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. Where employers provide cell phones to their employees or where employers reimburse employees for business use of their personal cell phones, tax-free treatment is available without burdensome recordkeeping requirements. Any personal use of the cell phone is considered a de minimis fringe benefit, also excluded from the wages. While business owners can get business cell phone plans with limited data, we recommend choosing an unlimited plan if you have multiple employees (or do a lot of work via cell phone). Yes. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) 2. Make sure the proposed language fits your workplace, since it's normal in some fields -- like sales and public relations, for example -- to conduct business by cellphone. Our employee cell phone policy outlines our guidelines for using cell phones at work. However, after IRS Notice 2011-72, a company-provided cell phone for business purposes is treated as a working condition fringe benefit. Scope: The cell phone usage policy applies to all employees, managers and supervisors. Review your state’s laws and local ordinances to make sure that the policy you draft is in line with regulations in your area. A clearly outlined Company Cell Phone Policy will not only set expectations for incoming employees, but also address important issues concerning the safety, security, and privacy of cell phone usage. Designated employees who are required to perform these functions as part of their job duties will either be issued … Personal … Looking for 2 policies - 1. This security measure makes sense for business, but it means that all of your data, even personal data, may be passing through the company’s network. This section may explain when or if employees can use personal cell phones or devices during work hours. Won’t My Business and Personal Contacts and Information Get Mixed Together Provide employees with a cell phone or another communication alternative for business use. You need to have some idea or guidelines for writing down the company cell phone policy. If they restrict you from social media apps or GPS and you use these functions often, bringing your own device might not be a good idea for you. If an employee in California uses a personal cell phone for business-related use (i.e., “in direct consequence of the discharge of his or her duties or his or her obedience to the directions of the employer,”), a California employer must reimburse the employee, even if the employer prohibits the employee from using his or her personal cell phone for business use. A clear, consistently enforced cell phone policy can help improve productivity and morale, while still enabling employees to use their phones for personal use at the most appropriate times. Breach of Policy : 4.1 All employees are responsible for their compliance with the Policy, and for reporting any policy violation or other abuse of the telephone system. Ortrigger May 24, 2017 at 14:18 UTC. Like with most bulk purchases, the more lines you need, the less you can expect to pay per line. With over 50% of the world's population owning and using a mobile device, cell phone use has become second nature to most. For the purposes of this company policy, cell phones are understood to include any device that receives or makes phone calls, sends text messages, leaves phone messages, surfs the internet or downloads and allows for the reading and responding of emails, whether the device is … Regardless, you’ll need to choose one to avoid the many negatives of using a personal phone for work. Apparently, in this case, the employer had a clear policy requiring the service representatives to use their personal cell phones, so there was no need for the court to … A good cell phone usage policy should address current state laws about cell phone use while driving. Also, addressing employees looking at customer account information with no legitimate need. That’s $2 in excess, which constitutes income, which means they either have to return that money to the business or report their entire reimbursement as income. Using cell phones or other devices to send text messages may or may not not be acceptable. Use of cell phone for harassing others may invite strong disciplinary action which may even lead to termination. Employer may regulate use or possession of such devices in the workplace; reasonable limitations are common. The Arizona Court of Appeals, the California Supreme Court, and the Washington State Supreme Court have all held that a public employee’s private cell-phone records can be considered public records if the employee used the cell-phone for a public purpose. purchased for personal use at the College’s expense and may not be replaced or refunded if bought from personal funds and downloaded to a College handset. It’s important to find out what your company’s usage policy is for BYOD. Cell Phone Policy Choices. Statement: Cell phones are used by [Company Name] employees for internal and external communication. Reimburse them at a lower tier and avoid this problem. A cell phone use is prohibited during meetings etc according to company mobile phone policy. Objectives Bunbury Harvey Regional Council (BHRC) recognises that in some circumstances employees may need to make or receive personal telephone calls. Employee Cell Phones & Texting. Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . 4. HIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. The policy should cover how much you will be reimbursed for use of your personal device, what mwthod will be used to reimburse, and issues similar to what you have asked regarding bugs and breaches. Personal numbers aren’t meant for business; they’re inconvenient, inefficient, and even dangerous. You can carry two separate mobile phones, try your mobile carrier’s “business” options, or use a virtual phone system to combat this. If you're a business owner running a successful company, chances are you have multiple employees using their mobile devices for work. These guidelines explain how employees can use cell phones while on duty. A policy regarding personal cell phone use. Business owners will need to make certain decisions regarding employee cell phone use before drafting the policy around it. Get additional input on your policy from corporate lawyers and information technology personnel. Given the practical challenges of (1) and (2) above, and the fact that many employees have cell phones that they prefer and the even greater complexity of applying this rubric to home internet use, many employers are looking for a simpler approach. Reiteration if you only communicate company policy once, not giving it time, energy and resources, you are communicating that the policy is not that important to you. An employee confidentiality policy addressing sharing of knowledge gained from working in a financial institution. TELEPHONE AND CELL PHONE POLICY T ELEPHONES AND P ERSON AL C ELL P HO N ES While at work employees must exercise the same discretion in using personal cell phones as for the use of Company phones. If reimbursing employees for business use of their personal cell phones, you're covering the cost of multiple individual rate plans. Some might not care how you use your phone. use of personal mobile phones. Personal calls during the work hours, regardless of the phone used… TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Use of mobile phone must be done in such a way that it does not interfere with the normal working of the business. Employees. Once you're satisfied with your proposed language, require your employees to sign the new policy -- and review it annually. When establishing company cell phone policy, you need to be sensitive towards the employee usage of company cell phones and their personal cell phone. Many companies tolerate a certain amount of personal use of the company-owned phone. From checking emails and sending text messages to hosting video conferences, many professionals rely on cell phones as their mobile office. Personal cell phone use, even when permitted, must never include language that is obscene, discriminatory, offensive, prejudicial or defamatory in any way. Some states have passed laws prohibiting the use of handheld devices while operating a motor vehicle, while allowing the use of hands-free devices. 7. Moving on to the employee-provided cell phone context, if an employer has a substantial business purpose in requiring its employee to use a personal cell phone for work-related purposes, the employer may likewise reimburse the employee’s cell phone expenses as a non-taxable working condition fringe benefit. Longer Answer with Practice Recommendations: An Employer Must Reimburse An Employee For The Employee’s Use Of A Personal Cell Phone For Work Related Duties. OP. Excessive use of a cell phone for personal reasons while at work is not allowed. Your employer is not necessarily in violation by requiring use of your phone for the bussiness, but the other elements should be covered in a written document. I'm actually the same as you. Company-issued cell phones can have any limitations the employer cares to impose. Even if an employee uses their personal cell phone entirely for business, but pays only $73 a month, you’re still not allowed to reimburse them $75. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. The practice is a clear HIPAA violation, yet text messages, attachments and even photographs and test results are being shared over insecure networks. No law requires employers to allow employees to make or receive personal phone calls during working hours. Employers exclude the value of the device from the employee's wages. There is a worrying practice taking place in healthcare centers - the use of personal mobile phones for communicating with care teams and sending patient data. Even after a company has a policy in place, it could change the policy at any time. When employees must use their personal cell phones for work-related calls, Labor Code section 2802 requires the employer to reimburse them. Cell Phones and Other Electronic Devices. Thai Pepper. Verizon’s Business Unlimited cell phone plans are scalable from four employees up to and over forty. This policy also applies to the use of mobile phones while in a BHRC owned motor vehicle on private and public roads as covered by the Road Traffic Act. Ask certain questions, to begin with. 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